Academic Catalog
100106
Routing Pathway for Quick Reference - Graduate Petitions
See General Procedure section.
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Decision |
Encoded in Student Records |
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Graduate Student Academic Appeals and Process |
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Academic Unit Faculty, Academic Unit Chair/Director, UCGHP, and Graduate College Dean |
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Academic Unit Faculty, Academic Unit Chair/Director and the Graduate College Dean |
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Academic Unit Faculty, Academic Unit Chair/Director, College Academic Integrity Hearing Board |
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Instructor, Chair, and Academic Dean plus an ad hoc committee. Final authority rests with the Academic Dean's Office.
Only violations of due process can be appealed beyond the Dean’s level to the Academic Standards Committee. |
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Exceptions or Waivers to University or Graduate College Academic Policies |
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Students are required to submit to the Registrar's Office a Petition to Change Drop/Withdrawal Date form and attach supporting documentation as to why their withdrawal date must be changed.
After the initial review by the Registrar's Office, the request is forwarded to the Financial Aid office for approval. After processing, petition information is sent to the Student Accounts Office to remove holds and adjust the late and/or collections fees. This has a one year deadline from the term being requested. |
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Students are required to submit to the Registrar's Office a Petition to Change Drop/Withdrawal Date form and attach supporting documentation as to why their withdrawal date must be changed. After the initial review by the Registrar's Office, the request is forwarded to the Financial Aid office for approval. After processing, petition information is sent to the Student Accounts Office to remove holds and adjust the late and/or collections fees. This has a one year deadline from the term being requested. |
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Advisor, Academic Unit Chair/Director, Graduate College Associate Dean, and the Registrar. (Exception: College of Education students will apply directly to COE Associate Dean).
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Advisor |
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Advisor, Academic Unit Chair/Director, and Graduate College Associate Dean |
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Exception to catalog year course requirements |
Advisor, Chair and Graduate College Associate Dean
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Courses repeated under the regular grading scale do not replace the grade for the prior course, and both grades are used in the computation of the cumulative grade point average (GPA).
Courses repeated under the P/F grading scale do replace the grade for the prior course, and only the repeated course grade will be used in the computation of the cumulative GPA. |
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Advisor, Graduate Coordinator and/or Academic Unit Chair/Director, and Graduate College Associate Dean
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Permission of both programs and student must be admitted to both programs. |
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Advisor, Academic Unit Chair/Director, and Graduate College Associate Dean |
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Our policy limits students to 4 units for winter sessions and to a maximum of 16 units over all summer sessions. Exceptions to these maximum unit limits for winter or summer sessions are not allowed. |
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Petition is reviewed and evaluated by Instructor, Academic Unit Chair, and Academic Dean. Final authority rests with the Academic Units Dean’s office. |
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Withdraw from a term or from classes after the last day to withdraw |
Students are required to submit a Withdrawal Form with the requested supporting documentation to the Graduate College. This request must be made within one year from the requested withdrawal term. The Graduate College Associate Dean consults with the University Graduate Committee Review Subcommittee on each case and makes the final decision for the Graduate College. |
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Residency Petitions |
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| Change Residency Status Petition |
Petition is reviewed by the Graduate College. |
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Waivers must be submitted each term. Waivers must receive signed approval from departmental Dean Designee. Departmentally approved waivers sent to Graduate College for processing. |
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Other waivers for in-state residency, excluding Teacher waiver |
Waivers are reviewed by the Graduate College. |
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Other Petitions |
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| Override authorization (class limit, requisites, instructor or department consent, time conflict, reserved seats)* |
Advisor, Instructor (for class limits)
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Override (audit, out-of-career, class links) |
Audits need instructor; Out of Career: Grad for 400-level need Advisor |
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| Change to A-P/F after deadline | Instructor, Academic Unit Chair/Director, Academic Unit Dean |
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| Change from Audit to Credit after deadline | Instructor, Academic Unit Chair/Director, Academic Unit Dean |
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| Change from Credit to Audit after deadline |
Instructor, Academic Unit Chair/Director, Academic Unit Dean |
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| Add a course after deadline | Instructor, Academic Unit Dean |
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| Waive late enrollment or petition fee | Academic Unit – processed due to NAU error ONLY |
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| Unit load override in the 16-week semester | Advisor, Academic Unit Chair/Director, and Graduate College Associate Dean |
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