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100106

Routing Pathway for Quick Reference - Graduate Petitions

Type: Appeals
Effective Date: 8/11/2024

See General Procedure section.

Request

Decision

Encoded in Student Records

Graduate Student Academic Appeals and Process

Academic Appeal Policy, Graduate

(NAU Policy 100103)

Academic Unit Faculty, Academic Unit Chair/Director, University Graduate Committee Hearing Panel (UGCHP), and Office of Graduate & Professional Studies Vice Provost for Academic Programming and Graduate Studies

Office of Graduate & Professional Studies

Academic Continuation and Dismissal, Graduate

(NAU Policy 100319)

Academic Unit Faculty, Academic Unit Chair/Director, and the Office of Graduate & Professional Studies Vice Provost for Academic Programming and Graduate Studies

Office of Graduate & Professional Studies

Academic Integrity Policy

(NAU Policy 100601)

Academic Unit Faculty, Academic Unit Chair/Director, College Academic Integrity Hearing Board

Provost's Office

Grade Appeal

(NAU Policy 100105)

Instructor, Chair, and Academic Dean plus an ad hoc committee. Final authority rests with the Academic Dean's Office.

Only violations of due process can be appealed beyond the Dean’s level to the Academic Standards Committee.

Registrar

Exceptions or Waivers to University or Office of Graduate & Professional Studies Academic Policies

Change Withdrawal Date

Students are required to submit to the Registrar's Office a Petition to Change Drop/Withdrawal Date form and attach supporting documentation as to why their withdrawal date must be changed.

After the initial review by the Registrar's Office, the request is forwarded to the Financial Aid office for approval. After processing, petition information is sent to the Student Accounts Office to remove holds and adjust the late and/or collections fees. This has a one-year after the deadline from the term being requested.

 Registrar

Change Drop Date

Students are required to submit to the Registrar's Office a Petition to Change Drop/Withdrawal Date form and attach supporting documentation as to why their withdrawal date must be changed.

After the initial review by the Registrar's Office, the request is forwarded to the Financial Aid office for approval. After processing, petition information is sent to the Student Accounts Office to remove holds and adjust the late and/or collections fees. This has a one-year after the deadline from the term being requested.

Registrar

Course Loads and Overloads

(NAU Policy 100324)

Unit Load Override Approval

Advisor, Academic Unit Chair/Director, Office of Graduate & Professional Studies Associate Vice Provost, and the Registrar. (Exception: College of Education students will apply directly to COE Associate Dean).

Registrar

Course Repeat

(NAU Policy 100318)

Graduate Course Repeat form

Advisor

Registrar

Extension of Time

Advisor, Academic Unit Chair/Director, and Office of Graduate & Professional Studies Associate Vice Provost

Office of Graduate & Professional Studies

Exception to catalog year course requirements

Advisor, Chair, and Office of Graduate & Professional Studies Associate Vice Provost

Office of Graduate & Professional Studies

Grade averaging for graduate students

(NAU Policy 100318)

Courses repeated under the regular grading scale do not replace the grade for the prior course, and both grades are used in the computation of the cumulative grade point average (GPA).

Courses repeated under the P/F grading scale do replace the grade for the prior course, and only the repeated course grade will be used in the computation of the cumulative GPA.

Registrar

 

Leave of Absence

(See NAU Policy 100326: Continuous Enrollment, Graduate)

Advisor, Graduate Coordinator and/or Academic Unit Chair/Director, and Office of Graduate & Professional Studies Associate Vice Provost

Office of Graduate & Professional Studies

Requirements for Concurrent Master's Degrees

(NAU Policy 100812)

Permission of both programs and student must be admitted to both programs.

Office of Graduate & Professional Studies

Transfer Credit

(NAU Policy 100336)

Advisor, Academic Unit Chair/Director, and Office of Graduate & Professional Studies Associate Vice Provost

Office of Graduate & Professional Studies

 

Unit overloads for winter and summer sessions

(NAU Policy 100324)

Our policy limits students to 4 units for winter sessions and to a maximum of 16 units overall for summer sessions. Exceptions to these maximum unit limits for winter or summer sessions are not allowed.

Registrar

Withdraw from a class after the W deadline

(See NAU Policy 200347: Student Course Enrollment, All Students)

The Petition is reviewed and evaluated by the Instructor, Academic Unit Chair, and Academic Dean. Final authority rests with the Academic Units Dean’s office.

Registrar

Withdraw from a term or from classes after the last day to withdraw

(See NAU Policy 200347: Student Course Enrollment, All Students)

Students are required to submit a Withdrawal Form with the requested supporting documentation to the Office of Graduate & Professional Studies. This request must be made within one year from the requested withdrawal term. The Office of Graduate & Professional Studies Associate Vice Provost consults with the University Graduate Committee Review Subcommittee on each case and makes the final decision for the Office of Graduate & Professional Studies.

Registrar

Office of Graduate & Professional Studies

Residency Petitions

Change Residency Status Petition

The Petition is reviewed by the Office of Graduate & Professional Studies.

Office of Graduate & Professional Studies

Non-Resident Teacher waiver

Waivers must be submitted each term. Waivers must receive signed approval from the departmental Dean Designee. Departmentally approved waivers are sent to the Office of Graduate & Professional Studies for processing.

Office of Graduate & Professional Studies

Other waivers for in-state residency, excluding Teacher waiver

Waivers are reviewed by the Office of Graduate & Professional Studies.

Office of Graduate & Professional Studies

Other Petitions

Override authorization (class limit, requisites, instructor or department consent, time conflict, reserved seats)*

 Advisor, Instructor (for class limits)

Registrar

Override (audit, out-of-career, class links)

(Out-of-career see NAU Policy 100332: Graduates in Undergraduate Courses)

(Audits see NAU Policy 100303: Auditing a Course)

Audits need instructor; Out of Career: Grad for 400-level need Advisor

Registrar

Change to A-P/F after the deadline Instructor, Academic Unit Chair/Director, Academic Unit Dean

 Registrar

Change from Audit to Credit after the deadline Instructor, Academic Unit Chair/Director, Academic Unit Dean

 Registrar

Change from Credit to Audit after the deadline

Instructor, Academic Unit Chair/Director, Academic Unit Dean

 Registrar

Add a course after the deadline Instructor, Academic Unit Dean

 Registrar

Waive late enrollment or petition fee Academic Unit – processed due to NAU error ONLY

 Registrar

Unit load override in the 16-week semester

(NAU Policy 100324)

Unit Load Override Approval

Advisor, Academic Unit Chair/Director, and Office of Graduate & Professional Studies Associate Vice Provost

 Registrar

 

Related policies:

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