Academic Catalog

Request

Decision

Encoded in Student Records

Liberal Studies

Substitute a transfer course

Admissions

Admissions

Appeal Admissions’ decision about transfer course substitution

Vice Provost -Teaching, Learning Design and Assessment (VP-TLDA will consult with Liberal Studies as needed.)

Admissions

Older (prior to Fall 1999) NAU courses evaluated for liberal studies

Legacy Policy – Courses taken at NAU before Fall 1999 that are now approved for NAU’s current Liberal Studies program can be used to satisfy current Liberal Studies requirements if the student has moved forward to a catalog associated with the current Liberal Studies Program.

Registrar

Non- approved course taken at NAU

Not allowed

Not applicable

Diversity

Substitute a transfer course

Admissions

Admissions

Appeal Admissions’ decision about transfer course substitution

Vice Provost - Teaching, Learning Design and Assessment (VP-TLDA will consult with the Diversity Curriculum Committee as needed.)

Admissions

Older (prior to diversity) NAU courses evaluated for diversity

Legacy Policy – Courses taken at NAU before Fall 2005 that were approved for NAU’s Diversity program during 2005-2006 can be used to satisfy current Diversity requirements.

Registrar

Non-approved course taken at NAU

Not Allowed

Not applicable

Junior-Level Writing and Capstone

Substitute an NAU course

Academic Unit Administrator and Associate Dean

Registrar

Substitute a course from another 4-year institution

Academic Unit Administrator and Associate Dean

Registrar

Substitute a course from a 2-year institution

Not Allowed

Not applicable

Waive a Junior-level Writing or Capstone course

Academic Unit Administrator and Associate Dean

Registrar

University Requirement Waiver

Waive a Liberal Studies Requirement

Vice Provost - Teaching, Learning Design and Assessment

Registrar

Waive a Diversity requirement

Registrar

Exceptions to University Graduation Requirements

30 units of upper division courses

These requirements are so fundamental to a NAU degree that petitions for exceptions of these basic requirements will not be entertained.

Not applicable

30 units taken at NAU, of which 18 units are upper division

Cumulative GPA of 2.0

120 minimum units

Exceptions to Plan (i.e. major, minor, certificates) requirements on an individual by individual basis (i.e. not intended to become a global “rule”) such as:

Use of old course work, a plan requirement

Advisor, Academic Unit Chair and Academic Unit Dean or Dean designee

Registrar

A plan requirement or redirecting a course to meet a requirement

Course substitutions

Exception to catalog year requirements 

Advisor, Academic UnitChair and Academic Unit Dean or Dean designee

Course Grade Appeal

Instructor, Academic Unit Chair, and Academic Unit Dean and an ad hoc committee.  Final authority rests with the Academic Unit Dean’s office. 

Only violations of due process can be appealed beyond the Dean’s level to the Academic Standards Committee.

Withdraw from a class after the W deadline

Petition and documentation are reviewed and evaluated by Instructor, Academic Unit Chair, and Academic Unit Dean. Final authority rests with the Dean’s office.

Withdraw from all classes after the last day to withdraw from the session

Students are required to submit to the Registrar’s Office a Withdrawal Form with supporting documentation in order to be withdrawn from ALL classes.  This is an all or nothing policy with a one year deadline from the term being requested.

After the initial review by the Registrar's Office, the withdrawal form and all supporting documentation is sent to the Enrollment Petition Committee for final decision.

Change Drop/Withdrawal Date

Students are required to submit to the Registrar’s Office a Petition to Change Drop/Withdrawal Date form and attach supporting documentation as to why their withdrawal date must be changed.

After the initial review by the Registrar’s Office, the petition form and all supporting documentation is sent to the Enrollment Petition Committee for final decision. After processing, petition information is sent to the Student Accounts Office to remove holds and adjust late and/or collections fees.  This has a one year deadline from the term being requested.

Admission to major status

Academic unit

Generally entered as completion of a milestone by the dept.

Campus Change

Approval through Curricular Process

Office of Curriculum and Assessment

Reinstatement after suspension

Undergraduate Academic Continuation Committee (UACC)

Registrar

Exceptions or Waivers to University Academic Policies

Retroactive withdrawal from a previous semester(s)

Retroactive withdrawals (withdrawals after the last day to withdraw from the session) are handled in the Registrar’s Office. 

Students must submit a withdrawal form and supporting documentation that will be evaluated for completion by the Registrar’s Office Enrollment team, then the petition form and all supporting documentation is sent to the Enrollment Petition Committee for final decision. After the petition is processed, information will be sent to the Student Accounts Office to adjust any late and/or collections fees.

Registrar

Withdraw from a course after grades have been posted

Repeating a course for the 2nd time, third time enrollment

Request to complete a course in which an ‘I’ rolled to an ‘F’

Grade averaging for graduate students

Graduate students will have their grades averaged when repeating courses. Grade replacement vs. averaging no longer exists. (Undergraduate students are only eligible for grade replacements.)

Other Petitions

Override authorization (class limit, requisites, instructor or department consent, time conflict, reserved seats)*

Academic unit, Advisor, Instructor (for class limits)

Registrar

Override (audit, out-of-career, class links)*

Audits need Instructor; Out of Career - Undergraduate students 500-level need Advisor and for 600-level need Instructor. Graduate students for 400-level need Advisor.

Change to A-P/F after deadline

Signatures from Instructor, Academic Unit Chair, and Academic Unit Dean

Change from Audit to Credit after deadline

Signatures from Instructor, Academic Unit Chair, and Academic Unit Dean

Change from Credit to Audit after deadline

Signatures from Instructor, Academic Unit Chair, and Academic Unit Dean

Add a course after deadline

Signatures from Instructor, and Academic Unit Dean

Waive late enrollment or petition fee

Academic Unit – processed due to NAU error ONLY

Unit load override in the 16-week semester

Advisor, Academic Unit Chair, and Graduate College Associate Dean

Academic renewal request

Needs to be signed by the student’s Advisor and processed after receiving a grade in their first class.

Major/minor/certificate changes

Academic unit authority (e.g. Advisor coordinator) and students are able to make changes through their LOUIE account unless otherwise specified.

Unit overloads for winter and summer sessions

Our policy limits students to 4 units for winter sessions and to a maximum of 16 units over all summer sessions. Exceptions to these maximum unit limits for winter or summer sessions are not allowed.

WUE 

WUE enrollment petitions to policy prior to Fall 2011

From the 2011-2012 WUE Policy:  “Policies 1 and 2 are unique to the 2011-12 WUE Program.  Policies 3 through 8 apply to all WUE students regardless of what WUE program was in effect when they initially matriculated to NAU.  There is no limit to the number of total students enrolled in the WUE program.”

Registrar

WUE After Fall 2011 Incoming students

Admissions

Admissions

WUE After Fall 2011 Continuing students

Registrar

Registrar

Course Scheduling

One-time exceptions to course scheduling features (e.g. co-convening, cross-listing, repeat rules, grading basis, variable units)

Director, Curriculum and Assessment and/or Associate Dean of the Graduate College

Registrar